Hiring a new employee comes with expenses. You need to allot time for orientation and use various resources to train them. Generally, replacing a worker is more expensive compared to ensuring employee retention. Having short-lived employees can affect company morale, too. Additionally, it can be frustrating for the other team members since they are the ones who will help train any new employees and ensure that they feel welcome. What you can do is to ensure that the company implements an onboarding plan. With this, it will be easier for current workers to accept new hires and for the company to encourage retention, keep company morale high, and make the new team members feel comfortable.
After the Interview
Integration should start even before the new employee’s first day. After choosing the most suitable candidate who accepts the company’s offer, focus on completing all the necessary paperwork. Consider creating an online portal where employees can access all of the required documentation for the position. It may also be a good idea to send a digital welcome packet containing all information that the new hire will need to start and do their job. Make sure that detailed instructions are included regarding the submission of the documents.
You should also discuss logistics. Let the new employee know about the following:
- Dress Code
- Work Hours
- Parking Location
- Who They Have to Look for on Their First Day
- Payroll Information
If the team conducts regular meetings, inform the new hire about the schedule and policies.
Additionally, prepare the office for the arrival of the new employee. Prepare their workstation by installing computers and other office supplies that they may need. The log-in requirements for the network should also be ready.
If the establishment uses access cards, make sure to have them waiting for the new employee. It may also be a good idea to provide a map of the facility, especially if there are offices on more than one floor or building this will help build their trust and company morale.
On the First Day
You have to help new team members feel at ease and comfortable even on their first day on the job. Assign someone to show them around the office. They should also be introduced to the people whom they will be working with.
Before making a verbal introduction, make sure to know how to properly pronounce the new hire’s full name. If you are unsure about it, it would be better to ask the person directly. Seeing this effort to correctly pronounce their name can help show them that you are respectful and compassionate toward all employees.
Ask the new team member if they want to make an introductory statement to the rest of the team. For example, if they decide to do it, give time for a self-introduction speech. Be sure to also encourage new hires to share their past work experiences and a few things about themselves. However, do not force them to do this if they are uncomfortable sharing such information.
It will also help if new employees are given a copy of the company’s organizational chart. This way, they will have an understanding of the different teams and departments. It would be an opportunity for them to find out whom they will be working with and how they will fit into the office.
Email Introductions Inspire Company Morale
Aside from face-to-face introductions, you should also send out an email to introduce new team members. This way, even employees who will not work directly with the new hires will be informed about the organizational change. It can help ensure smooth transactions between departments.
For the new employee introduction, include their email address and contact number where their colleagues can reach them. Make sure to indicate the full name of the employee, their position, and which office they are working at. You should also inform other staff members who the manager of the new hire is and if other workers will report to the new member.
It may also help to assign a specific mentor to help the new team member adjust. This way, they can get answers if they have concerns and questions. Doing this will also help them become friendly and comfortable with each other, which can boost company morale.
Adding a new member to the company may be necessary as the company grows. However, make sure that they fit into the current team and will work with each member in harmony.