In the state of Georgia, annual registration is the term used to indicate an annual report. Other states may identify these reports as annual statements or statements of information, however the documents all have the same purpose – to comply with the law. By filing the annual registration, the business is confirming that the entity still exists while also providing a quick picture of the administrative details including the business name, address, management structure, and details of the registered agent.
As defined by the Secretary of State of Georgia, every business entity is required to file an annual registration. It is important to keep in mind that annual registration is separate from the initial report requirements.
Annual Registration Due Dates
It is important to be aware of the due dates associated with record keeping for the business, including the filing deadlines for annual registration. Regardless of the business entity type, all annual registrations are due by April 1; however, businesses may begin filing as early as January 1.
It is up to the business to determine if registration is due for the current year. Any fees paid are non-refundable if it is determined that it was unnecessary to file the documents.
Alternatively, if the business entity does not file a timely registration, they could be subject to additional fees and administrative dissolution, or they may even lose the ability to conduct business in Georgia.
Requirements for Filing an Annual Registration
As stated above, all business entities are required to file an annual registration, however the required information varies by the entity type.
- Control number or name of corporation
- Name of person filing annual registration
- Valid email address
- Name and address of registered agent (must be a physical street address where the individual is present)
- Mailing address of the principal office
- Name and address of each officer (CEO, CFO, Secretary)
- Appropriate filing fee
Annual registration requirements for limited liability companies (LLC) are very similar to those for corporations, however, it is not required to include contact details for officers. Officer positions are not required for LLCs since the authority rests with the members or managing members of the LLC and not the officers.
For limited partnerships (LP, LLP, LLLPs), the required information is also the same as corporations, also with the exception of the officers’ information. LP’s are not built the same as corporations, and officers and directors are not required.
Filing Fees for Annual Registration
For the state of Georgia, filing fees for annual registration are as follows:
- Profit Corporations, LLCs, LPs and Trust Estates – $50.00
- Nonprofit Corporations – $30.00
- Foreign LLPs – $20.00
- Amended Annual Registrations – $20.00
- Penalty Fees for Late Filing – $25.00
How to File an Annual Registration
Anyone with authority in the business entity may file the annual registration. The state of Georgia offers four different options for filing:
- One Click Annual Registration. Designed for the business entity that requires zero changes to their registration, this method allows the user to review current information and if no changes are required, can complete the registration process by submitting payment online.
- Express Annual Registration. Also completed online, this format allows the user to review pre-populated business information and edit as necessary. Once they make changes, the user will be required to file payment online.
- Online Services. This format requires login to eCorp where the business will enter a current user ID and password, or they will create an account. After logging in, the user has many online services to choose from, including filing for an annual registration, printing a form, amending annual registrations and many other services that are pertinent to business owners.
- Print AR form. There are some people that prefer to handle business in person or via mail, and this option allows the user to review and make changes online but submit through printing a paper copy. After printing the registration, it’s the user’s responsibility to mail in the form and the filing fee to the Office of the Secretary of State.
Access to all of these options can be found at the Georgia Corporations Division website. They also provide a step-by-step guide that will walk the user through how to complete each of the four options.
Final Thoughts on Annual Registrations
In the state of Georgia, the annual registration is the primary way that business entities update their information, and filing multiple AR’s throughout the year is allowed if needed. The frequency is not restricted, and the process is the same. Every time a change needs to be made, even if it’s just a change of address, an annual registration must be completed and the filing fees paid; this may also be known as filing an amended registration. It is important to note that these multiple registrations will not roll over to the next year, and it is mandatory to file a report between January 1 and April 1 of each year.